The new year is well under way, and with the new year comes the opportunity for many new beginnings.
This month, we are focusing on helping your organize various aspects of your life. Here, I’m going to give you some tips on how to get your business organized. And what better way to start off this new year than with your best foot forward!
If you are just starting out, then refer to this handy guide that covers all aspects of a business, from setting it up to successfully running it. These tips and tricks should help you get your small business in order, so as to have a very successful year!
Clean up Your Workspace
Research shows that having a tidy workspace will lead to higher productivity, and better results in terms of work. If that isn’t enough motivation, then think about how nice it would be to walk into a neat and cute work area every morning, with a cup of coffee in your hand, ready to tackle the day – lovely thought, isn’t it ?!
Start by getting rid of things you have but never seem to use, such as empty files accumulating dust, duplicates of documents and papers you don’t need etc. Wipe everything down. Really getting into the nooks and crannies where you might find old receipts, stashed sticky notes and more. Keeping only the essentials, you can rearrange your workspace to give it a more open and welcoming feel.
Recommended Reading: 3 Ways To Upgrade Your Home Office Décor
Organize Files and Folders
If your business relies a lot on paper storage, then use the new year as an opportunity to organize all your files and folders and minimize clutter. I personally love to organize, especially when it comes to stationary, so this sort of cleanup would be more of a treat rather than a chore for me.
I would suggest having different folders for broader categories of documents, with dividers used to divide the folder into subcategories. This way, you will know exactly where to look when you need something.
You could also try color coding in addition to this, with different colors signifying different things. If you don’t already have one, then create a masterlist of your various files and folders and what is in them – this will act as your “easy-to-consult” reference guide!
Sort out your computer
Much like organizing your physical files and folders, sort out all the various documents on your computer into various folders. Create new folders based on categories, and come up with a uniform labelling system for all your documents and folders. If you have private documents stored on your computer, then make sure to password protect them appropriately. Also, take some time to go through your inbox. Delete unnecessary emails, sort through the important ones and assign labels.
If you prefer saving your documents online, then you might want to consider the shift to online storage. You can move over copies of all important information and store them on the cloud, where they will be able to be accessed from any smart device. Shifting to online storage is great for those who have a shortage of physical space, and really helps to clear out and declutter your workspace.
There are a plethora of apps out there that will help you with organization, brainstorming and task completion that will enable you to shift most of your business online, should you be interested in doing so.
One thing to be aware of when making this shift is device security – if your business is the type that involves employees accessing important and sensitive data online from various devices, then think about investing in a device security service.
Recommended Reading: Why You Should Start Using A Password App Right Now #Infographic
Take care of Tax, Accounting and Legal Issues
Don’t wait till it’s time to file taxes to meet with a tax advisor. Do it now, and get a head start. Your tax advisor will be able to help you figure out whether you can benefit from engaging in any formal business structures. And the sooner you figure this out, the better.
Similarly, tie up any legal loose ends you may have at the soonest, rather than waiting to do it last minute. Re-visit all your licenses and permits, making sure they are still in good standing. If they need to be renewed, get started on working on the paperwork for the same.
In terms of accounting, you probably already have a system in place for tracking invoices, processing payments and recording expenses.
Go through your current process and see if there is any way to streamline it. Apps like Mint and FreshBooks are known to be useful in keeping effective accounts. And they may help further simplify your bookkeeping process.
Hopefully, these tips will help you organize your business, leading to a fruitful and successful 2016!
If you have any other tips you’d like to share, please do so in the comments section below 🙂